Preserve Your Family Email Messages with MailDex

In the days before email messages, family members would send letters through the postal service. These letters, if cared for correctly, could last decades or even hundreds of years. Email helped precipitate the decline of letter writing because sending an email is easy, fast and free. But email are ephemeral, and are at risk to lost.

Vint Cerf, the co-inventor of TCP/IP protocol, opined to The Guardian, “We don’t want our digital lives to fade away. If we want to preserve them, we need to make sure that the digital objects we create today can still be rendered far into the future.” But every day, millions of personal and business emails vanish forever, or wind up in a bin of electronic information that is so complex and deep that it becomes worthless for understanding our pass or extracting useful information.

MailDex by Encryptomatic LLC is a Windows software application that helps you preserve an search your personal email history. It allows for an unlimited number of emails to be added to an unlimited number of projects.

MailDex, the Multi-Format Email Viewer/Search Tool

MailDex is available from the Windows Store, or directly from the publisher. Once installed, just click “New” to begin a new email archiving project. For example, you might want a project for your personal emails, and another project for your work emails.

Next, add the emails you want MailDex to archive for you. You can add a folder with emails, or add individual email files. MailDex can import emails from virtually any email client, including Outlook .pst and .ost files, Thunderbird mbox files, or individual .eml, .emlx, .msg and .mhtml files.

MailDex doesn’t ever send any information about your emails back to the software publisher, preserving your privacy. All of the archiving and storage of your emails occurs on your local computer.

After the short archiving period is completed, you can now search through your emails to find those that are important to you. MailDex also has powerful redering and export capabilities. It lets you accurately view email messages, and then export them to other more convenient formats, such as PDF, PNG, or JPG images. You can also export the content of the emails to an Excel spreadsheet, Word documeent, or even a XML file. Allowing to view and export emails lets you separate the email content from the email client software.

MailDex is used in many different situations. While it’s great for archiving personal emails, it has found a use in businesses, governments, museums, law firms, litigation discovery firms, even a presidential library, and many other situations.

Give MailDex a try! It’s free for 15 days followed by a full 30 day money back guarantee! There’s no risk. Let MailDex help you with your email problems today!

This content was created by Encryptomatic LLC, the publishers of MailDex.

MailDex Email Viewer/Converter Has Been Updated! Get Version 1.5.13

We are working every day to improve MailDex and make it more helpful to your work with email. In this release, we worked with customers to solve some issues caused by malformatted email content. We also added a number row, improved the GUI glitches, and fixed a printing bug.

MDX-442 Add a number colum

MDX-444 Printing and Print preview are not working properly
MDX-443 Single Word file causes an error
MDX-441 Site License package displays an error when exporting
MDX-440 Mail opening in a new window may not display some message content
MDX-438 Problem interacting with some attachments from the main application
MDX-437 Some attachments may not display nor export as shown
MDX-435 Unable to save elements in custom naming schema
MDX-101 Unable to Read File Error message resolved
MDX-43 Improved an issue with mail files content taking too long to display

MailDex is a powerful, multi-format email viewer, formatter, and search system for Microsoft Windows. MailDex helps you view emails formatted as Outlook .pst, .ost, .msg, and .eml or .mbox files. Import emails into a MailDex index for fast searches. Export selected emails or entire files to PDF and other useful formats. Emails formatted to PDF can have attachments included in the image, or embedded within the PDF file.

MailDex is free to try, or just $129 for a perpetual license and a year of updates and support. Using MailDex as your first-pass email discovery tool can save you thousands of dollars on professional services.

Get the MailDex update or learn more about MailDex on the product’s home page.

Indexing Email File Attachments with MailDex.

With the release of MailDex 2021, it became possible to index many common file types that are often attached to email messages.

Indexing email file attachments begins with first creating a new MailDex indexing project. From the mail tab, click “New”. This will bring up the “New Project” window. This is where you can you select “Index Attachments.”

Name your project, and then click “Ok.”

Now any emails with file attachments that are added to your new project will have the files indexed. While searching the index, the results will contain emails that include matches within the file attachments.

Remember that indexing emails will noticeably increase the amount of time required to build an email index, so please allow additional time.

More information about MailDex or a 15 day free trial, visit the product home page:

MailDex 2021 is Now Available

Hi everyone,
I’m pleased to announce that MailDex 2021 is now available. Thanks to Velja and Antonio for bringing this update across the finish line on time.

You can update your software from within MailDex. You can also download the signed file directly from us, the publishers.

What’s in this update?

MailDex can now index most email file attachments, and include them in search results. You can choose whether or not to index file attachments. Indexing attachments will noticeably increase the length of the indexing operation. If attachments are not important, you can finish indexing faster by not including them. We also improved our language translations. There are lots of other improvements, too. I’ve included the full change log for this MailDex update below.

MailDex 1.5.3 – Release notes
Release date: 11/5/2020

New Features:
MDX-389- Added search results control bar in settings
MDX-385 – Added Indexing with attachments and without (per project)
MDX-392 – Added emails display limitation

MDX-395 – Language improvements
MDX-402/MDX-390 – Improved enumeration GUI
MDX-401 – Enhanced project handling
MDX-403/MDX-400 – Improved GUI when closing the program
MDX-398 – Enhanced the settings memory for future upgrades
MDX-396 – Improved attachment exports
MDX-394 – Improved GUI in the settings menu
MDX-391 – Improved handling of unstable .pst files

MDX-387 – Fixed the handling duplicate files (per project)
MDX-384- Fixed the handling of attachments with VB Macros
MDX-380- Fixed the custom naming schema
MDX-388- Re-enabled project renaming

Convert Emails to PDF Files with MailDex.

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Convert emails to PDF with MailDex.

MailDex software for Windows by Encryptomatic LLC helps you work productively with email production. Use MailDex to create indices of email messages. Search an index to discover relevant emails. Convert emails to into PDF documents. MailDex can convert emails to PDF in bulk or individually.

One of the things that MailDex does better than any other email-based production packages is accurately render emails into PDF documents.

MailDex provides numerous options that decide how emails are rendered, and how file attachments are handled.

With MailDex you can choose to convert common file attachments as part of the PDF document image, or embed the attachments within the PDF so they can be extracted later. Embedding email file attachments within the PDF improves transportability of the document and preserves the contextual relationship between the email message and the file attachment.

Supported Email to PDF Conversion Formats









Email to PDF Conversion Options

  • Email to Single PDF
  • Multiple Emails to Single PDF
  • Multiple Emails to Multiple PDF’s

Email Attachment processing options include:

  • File attachments embedded within the PDF
  • Attachments converted into PDF image
  • Attachments extracted to a folder
  • Attachments ignored and not processed.
  • Only Extract attachments

Naming PDF Files

MailDex allows you to give a special naming convention to PDF documents created from emails. You can use many different portions of email metadata to provide a name scheme, including subject, sender, receiver, date, or even apply a sequential number.

MailDex gives you control over PDF naming.

Configuring PDF Page Size

MailDex gives full control over PDF document page size

By editing the export profile (for example Single PDF – Attachments Embedded), you can change the page width, height and orientation of the PDF document.

Create your own customized MailDex export profiles. For example, if you need PDF images that print to legal page size, simply change the page size to legal.

This video from our support team shows the process of converting email to PDF. Although it focuses on OLM to PDF, the process is the same while converting from of the supported email documents to PDF.

Download MailDex 15 day free tria.
15 Day free trial.

Export Email to XML with MailDex

MailDex 2020 updated today with a new feature we want to introduce you to. You can now export emails to XML files.

There are several variations of XML export feature that you can begin using immediately. Choose among export profiles that will save your email to a single XML with attachments base64 coded, export email to a single XML file with attachments, export email to XML with attachments saved to disk, or export email to single XML with attachments saved to disk.

To export email as XML files, choose the export profile that best fits your project.

How to export email to XML

In MailDex 2020, go to the Export tab. From the drop down list, choose the XML export profile that best fits your project.

Next, choose the email or emails you want to export to XML. They are selected when they are highlighted in the mail list.

Click the “Export” buton. You may be prompted to enter a file name, depending on which export profile you selected.

MailDex will then convert the selected email(s) to XML format.

Email converted to XML

If you have any questions about this feature, please post them below, or contact us via live chat.

Exporting Emails to Files with a Custom Naming Scheme

MailDex software by Encryptomatic LLC is a multi-format email viewer with indexing and conversion functionality.

You can use MailDex to create a searchable index of Outlook .pst, .ost, .msg, emails, as well as .mbox and .eml email files.

MailDex also lets you convert emails to PDF and other file formats. These files can be given a custom name that includes information from the email. For example, you may want the file name to include the email address of the sender, or the received date, or the subject.

MailDex setup page for creating a custom naming plan for exported email files.
MailDex lets you customize email file names during export operations.

To access this setting in MailDex, go to Export > Edit profiles.

Select ‘File Naming Schema.’ The ‘Export File Naming Schema Editor’ window will appear.

You can drag the elements into any order you wish. You can also add text directly to the element file.

Elements with a small down arrow on the right side can be clicked on to view additional settings.

Custom file naming schema for email with MailDex. Drag and drop elements.
MailDex Export File Naming Schema Editor.

When you have your naming scheme constructed as you want it, click OK to save.

Remember that file naming schema can be set for each export profile. You can have as many export profiles as you need.

For example, you could have a PDF export profile that always exports file names with the sender’s email address and sent date. You could also have another PDF export profile that exports files with the recipient’s email address and subject.

We hope this helps give you an idea of how to use MessageExport’s file naming capabilities. Let us know how MailDex helps you in your work, and how we can make it even better for you.

How to Index Outlook Emails

MailDex software for Windows can index Microsoft Outlook emails that you can easily search using advanced search terms.

You can add different Outlook email file types to your MailDex index, including any .PST, .OST. or .MSG email files.

MailDex email archiver free trial.

Add any number of email files to an index. If your project includes dozens of Outlook PST or OST files, and perhaps thousands of .MSG email files, you can add these different file types to the same MailDex index.

In addition to Outlook emails, MailDex will also read your MBOX and EML email file content.

Creating an Email Index for Outlook Files

After installing MailDex, click “New” to create a new indexing project. Give the project a meaningful name.

Click New to Create an Email Indexing Project.

MailDex can help you locate email content on your computer. Select the “Import Emails” button, and MailDex will search locations on your hard drive where emails are often stored.

When email content is added to your MailDex project, the indexing process will automatically begin and continue until complete. The status of the indexing operation can be seen in the project list.

Email Index Status

How to Search for Email Containing a Specific File Attachment Name

If you are looking for a specific file attached to one email among hundreds of thousands or millions, MailDex can help you.

MailDex has an advanced search capability that allows you to define very specific searches, right down to the name of an email file attachment.

Advanced email search function in MailDex.
Location of MailDex Advanced email Search

Advanced Search is located on the Search tab in MailDex. Click on it to bring up the next menu and define your search.

Search and find email file attachments by file name with MailDex.
Searching for email file attachment by name in MailDex.

Choose the “attachmentfilename” function and enter the file name and click “Find.” All matches will be displayed in the MailDex mail list.

With MailDex, you can search all of your email indices, or just select indices. You can also save searches for future use.

Try MailDex free for 15 days and see how much time it can save you.