Category: Email Search

Search emails to find the important messages with MailDex.

Using MailDex Advanced Email Search Queries

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Following the indexing of your emails in Encryptomatic’s MailDex email viewer, there are two basic methods to help you discover the emails you want to find: Quick Search and Advanced Search.

To do a quick search, enter the string you want to search for into the Quick Search box.

A screen image showing the MailDex Search panel. "Calico Cats" is entered into the Search box, as an example of text to search for.

Text matching your search query within the email body will be displayed in the Email List.

Sometimes you want to perform a more complex search query that strings together multiple criteria, but perhaps not other criteria. Advanced Search is performed by click on “Advanced Search” in the Search tab.

A screen shot of the Search tab in Maildex with the "Advanced Search" button highlighted.

Advanced Search opens a new box on the MailDex main screen from which you can build more complex email search queries. You can also save the queries for repeat use later, or on a different set of email messages. In this example, we have created a search query that requires a specific email address in the Sender field, as well as a specific email address that appears either in the email’s Recipient field, or the CC Recipient field. This was done by clicking the “Add Clause” button. We can add as many criteria as necessary, using AND, OR, AND NOT qualifiers.

The Advanced Search box, showing functions: Add Clause, Add Group, Remove, and Find. Also shown is Save, Save as New, Delete. A sample search query is showing whereby the search requires a specific Sender, a Specific email address in the recipient field, OR a specific email address in the CC Recpients field.

When the search criteria is as you need it, you can click “Save as New” to add this search to the drop down list. The search can then be recalled for future use by choosing it from the drop down list.

Click the “Find” button, and MailDex will begin to search the selected Index project for emails that match your search.

Screen image showing an email in the top frame and more than a dozen other matches in the lower list panel.

For more information on the MailDex search feature, you can view the product manual section on email search, here!

Preserve Your Family Email Messages with MailDex

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In the days before email messages, family members would send letters through the postal service. These letters, if cared for correctly, could last decades or even hundreds of years. Email helped precipitate the decline of letter writing because sending an email is easy, fast and free. But email are ephemeral, and are at risk to lost.

Vint Cerf, the co-inventor of TCP/IP protocol, opined to The Guardian, “We don’t want our digital lives to fade away. If we want to preserve them, we need to make sure that the digital objects we create today can still be rendered far into the future.” But every day, millions of personal and business emails vanish forever, or wind up in a bin of electronic information that is so complex and deep that it becomes worthless for understanding our pass or extracting useful information.

MailDex by Encryptomatic LLC is a Windows software application that helps you preserve an search your personal email history. It allows for an unlimited number of emails to be added to an unlimited number of projects.

MailDex, the Multi-Format Email Viewer/Search Tool

MailDex is available from the Windows Store, or directly from the publisher. Once installed, just click “New” to begin a new email archiving project. For example, you might want a project for your personal emails, and another project for your work emails.

Next, add the emails you want MailDex to archive for you. You can add a folder with emails, or add individual email files. MailDex can import emails from virtually any email client, including Outlook .pst and .ost files, Thunderbird mbox files, or individual .eml, .emlx, .msg and .mhtml files.

MailDex doesn’t ever send any information about your emails back to the software publisher, preserving your privacy. All of the archiving and storage of your emails occurs on your local computer.

After the short archiving period is completed, you can now search through your emails to find those that are important to you. MailDex also has powerful redering and export capabilities. It lets you accurately view email messages, and then export them to other more convenient formats, such as PDF, PNG, or JPG images. You can also export the content of the emails to an Excel spreadsheet, Word documeent, or even a XML file. Allowing to view and export emails lets you separate the email content from the email client software.

MailDex is used in many different situations. While it’s great for archiving personal emails, it has found a use in businesses, governments, museums, law firms, litigation discovery firms, even a presidential library, and many other situations.

Give MailDex a try! It’s free for 15 days followed by a full 30 day money back guarantee! There’s no risk. Let MailDex help you with your email problems today!

This content was created by Encryptomatic LLC, the publishers of MailDex.

How to Search Email File Attachments

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Search common email file attachments with MailDex

MailDex by Encryptomatic LLC is a Windows software application that indexes email content, including Outlook PST, OST, MSG and MBOX, EML email files. People use MailDex to search and organize email content. It can also be used to export email content to different text formats (txt, html, csv) and image formats like PDF, GIF, JPG, TIF, etc.

A popular use for MailDex is to search within some email file attachments for a match to a text string.

To follow along with this tutorial, download a 15 day free trial of MailDex.

MailDex download page and installer.
Download the MailDex installer for a 15 day free trial.

After installing MailDex, you will need to create a MailDex project. You can have as many projects as you like, and projects can be created or deleted as necessary.

Projects make it easy for you to organize email content. For example, if you ware working on three different legal cases, you would want to keep email content separate and unmingled. In this case, create three different projects, and delete them when your work is completed.

After creating a project, you can add email content to it. MailDex begins indexing email content as soon as you add it to a project. Indexing usually doesn’t take very long. MailDex generally indexes at a rate of about 12,000 emails per minute, however the time will vary depending on whether emails are text, html, rich text, and whether there are parts of the email that are hosted remotely.

Import Emails and Create a MailDex Indexing Project.

When MailDex has finished indexing your emails, you can begin to search them by going to the “Mail” tab.

The simplest way to search email for a string is to type in in the search box.

Quick search box on the MailDex “Search” tab

Simple search will look for your search term in the text of the emails. To search for text inside of email file attachments requires Advanced Search.

Click the “Advanced Search” icon from the MailDex search tab.

Here is where you can build complex searches based on a number of different matching or exclusionary criteria. You can also specify the content that MailDex will search, such as subject or sender fields, date ranges, matching AND or OR, and file attachment name, or file attachment content.

Searching email file attachment content

Save your Advanced Search settings for future use. Click “Find” and MailDex will search your email file attachments. Any hits on your search will appear in the email list.

If you have any questions about searching email file attachments with MailDex, please post them in the comments or use live chat on this web page to reach our support team. You can also call us directly by phone at +1-701-566-6731 x1

Happy searching!