Attorney Question: How to Save My Admin’s Time?

Today an attorney wrote us with a question about MailDex’s email-to-PDF capabilities:

I have a case with literally tens of thousands of .msg email files in raw format. I have had my admin assistant slowly going through each .msg file, converting them to pdf’s.

Does MailDex permit me to convert those .msg files into pdf’s and organize them?

W.B., FL, USA.

The answer is, yes! this is exactly the kind thing that MailDex helps office workers with every day, and does very well.

By indexing the “tens of thousands” of emails in MailDex, your assistant will be able to quickly search through them to assemble a useful set of emails and documents.

This refined set of emails can then be bulk exported to PDF documents.

The PDF documents can be further distinguished by applying a custom scheme to the file names. For example, the file name could begin with a case number, followed by a selection of email meta data, or even an incremental number.

Imagine how much work MailDex will save you and your assistant over manually opening each email. With 10,000 emails, its easy to imagine a minimum savings of a full day of work, at least.

Its also important to note that most PDF printers do a poor job while converting an email to a PDF document. PDF printers are designed for standard print operations, not parsing a document as complex as an email. MailDex was built specifically for this purpose, and excels at email file attachment handling during PDF conversion. With MailDex, you can integrate most file attachments into the PDF image; you can embed the file into the PDF document; you can extract the document to the hard drive; or you can ignore the attachments. All in a single operation.

There’s many ways that MailDex helps law offices and legal assistants do their work more efficiently, saving you and your clients money.

Try MailDex free today!

Convert Emails to PDF Files with MailDex.

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Convert emails to PDF with MailDex.

MailDex software for Windows by Encryptomatic LLC helps you work productively with email production. Use MailDex to create indices of email messages. Search an index to discover relevant emails. Convert emails to into PDF documents. MailDex can convert emails to PDF in bulk or individually.

One of the things that MailDex does better than any other email-based production packages is accurately render emails into PDF documents.

MailDex provides numerous options that decide how emails are rendered, and how file attachments are handled.

With MailDex you can choose to convert common file attachments as part of the PDF document image, or embed the attachments within the PDF so they can be extracted later. Embedding email file attachments within the PDF improves transportability of the document and preserves the contextual relationship between the email message and the file attachment.

Supported Email to PDF Conversion Formats

PST to PDF

OST to PDF

OLM to PDF

EML to PDF

EMLX to PDF

MBOX to PDF

MSG to PDF

MHT to PDF

Email to PDF Conversion Options

  • Email to Single PDF
  • Multiple Emails to Single PDF
  • Multiple Emails to Multiple PDF’s

Email Attachment processing options include:

  • File attachments embedded within the PDF
  • Attachments converted into PDF image
  • Attachments extracted to a folder
  • Attachments ignored and not processed.
  • Only Extract attachments

Naming PDF Files

MailDex allows you to give a special naming convention to PDF documents created from emails. You can use many different portions of email metadata to provide a name scheme, including subject, sender, receiver, date, or even apply a sequential number.

MailDex gives you control over PDF naming.

Configuring PDF Page Size

MailDex gives full control over PDF document page size

By editing the export profile (for example Single PDF – Attachments Embedded), you can change the page width, height and orientation of the PDF document.

Create your own customized MailDex export profiles. For example, if you need PDF images that print to legal page size, simply change the page size to legal.

This video from our support team shows the process of converting email to PDF. Although it focuses on OLM to PDF, the process is the same while converting from of the supported email documents to PDF.

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15 Day free trial.