Following the indexing of your emails in Encryptomatic’s MailDex email viewer, there are two basic methods to help you discover the emails you want to find: Quick Search and Advanced Search.
To do a quick search, enter the string you want to search for into the Quick Search box.
Text matching your search query within the email body will be displayed in the Email List.
Sometimes you want to perform a more complex search query that strings together multiple criteria, but perhaps not other criteria. Advanced Search is performed by click on “Advanced Search” in the Search tab.
Advanced Search opens a new box on the MailDex main screen from which you can build more complex email search queries. You can also save the queries for repeat use later, or on a different set of email messages. In this example, we have created a search query that requires a specific email address in the Sender field, as well as a specific email address that appears either in the email’s Recipient field, or the CC Recipient field. This was done by clicking the “Add Clause” button. We can add as many criteria as necessary, using AND, OR, AND NOT qualifiers.
When the search criteria is as you need it, you can click “Save as New” to add this search to the drop down list. The search can then be recalled for future use by choosing it from the drop down list.
Click the “Find” button, and MailDex will begin to search the selected Index project for emails that match your search.
Today an attorney wrote us with a question about MailDex’s email-to-PDF capabilities:
The answer is, yes! this is exactly the kind thing that MailDex helps office workers with every day, and does very well.
By indexing the “tens of thousands” of emails in MailDex, your assistant will be able to quickly search through them to assemble a useful set of emails and documents.
This refined set of emails can then be bulk exported to PDF documents.
The PDF documents can be further distinguished by applying a custom scheme to the file names. For example, the file name could begin with a case number, followed by a selection of email meta data, or even an incremental number.
Imagine how much work MailDex will save you and your assistant over manually opening each email. With 10,000 emails, its easy to imagine a minimum savings of a full day of work, at least.
Its also important to note that most PDF printers do a poor job while converting an email to a PDF document. PDF printers are designed for standard print operations, not parsing a document as complex as an email. MailDex was built specifically for this purpose, and excels at email file attachment handling during PDF conversion. With MailDex, you can integrate most file attachments into the PDF image; you can embed the file into the PDF document; you can extract the document to the hard drive; or you can ignore the attachments. All in a single operation.
There’s many ways that MailDex helps law offices and legal assistants do their work more efficiently, saving you and your clients money.
MailDex software for Windows by Encryptomatic LLC helps you work productively with email production. Use MailDex to create indices of email messages. Search an index to discover relevant emails. Convert emails to into PDF documents. MailDex can convert emails to PDF in bulk or individually.
One of the things that MailDex does better than any other email-based production packages is accurately render emails into PDF documents.
MailDex provides numerous options that decide how emails are rendered, and how file attachments are handled.
With MailDex you can choose to convert common file attachments as part of the PDF document image, or embed the attachments within the PDF so they can be extracted later. Embedding email file attachments within the PDF improves transportability of the document and preserves the contextual relationship between the email message and the file attachment.
Supported Email to PDF Conversion Formats
PST to PDF
OST to PDF
OLM to PDF
EML to PDF
EMLX to PDF
MBOX to PDF
MSG to PDF
MHT to PDF
Email to PDF Conversion Options
Email to Single PDF
Multiple Emails to Single PDF
Multiple Emails to Multiple PDF’s
Email Attachment processing options include:
File attachments embedded within the PDF
Attachments converted into PDF image
Attachments extracted to a folder
Attachments ignored and not processed.
Only Extract attachments
Naming PDF Files
MailDex allows you to give a special naming convention to PDF documents created from emails. You can use many different portions of email metadata to provide a name scheme, including subject, sender, receiver, date, or even apply a sequential number.
Configuring PDF Page Size
By editing the export profile (for example Single PDF – Attachments Embedded), you can change the page width, height and orientation of the PDF document.
Create your own customized MailDex export profiles. For example, if you need PDF images that print to legal page size, simply change the page size to legal.
This video from our support team shows the process of converting email to PDF. Although it focuses on OLM to PDF, the process is the same while converting from of the supported email documents to PDF.