Using MailDex Advanced Email Search Queries

Following the indexing of your emails in Encryptomatic’s MailDex email viewer, there are two basic methods to help you discover the emails you want to find: Quick Search and Advanced Search.

To do a quick search, enter the string you want to search for into the Quick Search box.

A screen image showing the MailDex Search panel. "Calico Cats" is entered into the Search box, as an example of text to search for.

Text matching your search query within the email body will be displayed in the Email List.

Sometimes you want to perform a more complex search query that strings together multiple criteria, but perhaps not other criteria. Advanced Search is performed by click on “Advanced Search” in the Search tab.

A screen shot of the Search tab in Maildex with the "Advanced Search" button highlighted.

Advanced Search opens a new box on the MailDex main screen from which you can build more complex email search queries. You can also save the queries for repeat use later, or on a different set of email messages. In this example, we have created a search query that requires a specific email address in the Sender field, as well as a specific email address that appears either in the email’s Recipient field, or the CC Recipient field. This was done by clicking the “Add Clause” button. We can add as many criteria as necessary, using AND, OR, AND NOT qualifiers.

The Advanced Search box, showing functions:  Add Clause, Add Group, Remove, and Find.
Also shown is Save, Save as New, Delete. A sample search query is showing whereby the search requires a specific Sender, a Specific email address in the recipient field, OR a specific email address in the CC Recpients field.

When the search criteria is as you need it, you can click “Save as New” to add this search to the drop down list. The search can then be recalled for future use by choosing it from the drop down list.

Click the “Find” button, and MailDex will begin to search the selected Index project for emails that match your search.

Screen image showing an email in the top frame and more than a dozen other matches in the lower list panel.

For more information on the MailDex search feature, you can view the product manual section on email search, here!

Convert Emails to PDF Files with MailDex.

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Convert emails to PDF with MailDex.

MailDex software for Windows by Encryptomatic LLC helps you work productively with email production. Use MailDex to create indices of email messages. Search an index to discover relevant emails. Convert emails to into PDF documents. MailDex can convert emails to PDF in bulk or individually.

One of the things that MailDex does better than any other email-based production packages is accurately render emails into PDF documents.

MailDex provides numerous options that decide how emails are rendered, and how file attachments are handled.

With MailDex you can choose to convert common file attachments as part of the PDF document image, or embed the attachments within the PDF so they can be extracted later. Embedding email file attachments within the PDF improves transportability of the document and preserves the contextual relationship between the email message and the file attachment.

Supported Email to PDF Conversion Formats

PST to PDF

OST to PDF

OLM to PDF

EML to PDF

EMLX to PDF

MBOX to PDF

MSG to PDF

MHT to PDF

Email to PDF Conversion Options

  • Email to Single PDF
  • Multiple Emails to Single PDF
  • Multiple Emails to Multiple PDF’s

Email Attachment processing options include:

  • File attachments embedded within the PDF
  • Attachments converted into PDF image
  • Attachments extracted to a folder
  • Attachments ignored and not processed.
  • Only Extract attachments

Naming PDF Files

MailDex allows you to give a special naming convention to PDF documents created from emails. You can use many different portions of email metadata to provide a name scheme, including subject, sender, receiver, date, or even apply a sequential number.

MailDex gives you control over PDF naming.

Configuring PDF Page Size

MailDex gives full control over PDF document page size

By editing the export profile (for example Single PDF – Attachments Embedded), you can change the page width, height and orientation of the PDF document.

Create your own customized MailDex export profiles. For example, if you need PDF images that print to legal page size, simply change the page size to legal.

This video from our support team shows the process of converting email to PDF. Although it focuses on OLM to PDF, the process is the same while converting from of the supported email documents to PDF.

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15 Day free trial.