MailDex 2020 updated today with a new feature we want to introduce you to. You can now export emails to XML files.
There are several variations of XML export feature that you can begin using immediately. Choose among export profiles that will save your email to a single XML with attachments base64 coded, export email to a single XML file with attachments, export email to XML with attachments saved to disk, or export email to single XML with attachments saved to disk.
How to export email to XML
In MailDex 2020, go to the Export tab. From the drop down list, choose the XML export profile that best fits your project.
Next, choose the email or emails you want to export to XML. They are selected when they are highlighted in the mail list.
Click the “Export” buton. You may be prompted to enter a file name, depending on which export profile you selected.
MailDex will then convert the selected email(s) to XML format.
If you have any questions about this feature, please post them below, or contact us via live chat.
MailDex by Encryptomatic LLC is a Windows software application that indexes email content, including Outlook PST, OST, MSG and MBOX, EML email files. People use MailDex to search and organize email content. It can also be used to export email content to different text formats (txt, html, csv) and image formats like PDF, GIF, JPG, TIF, etc.
A popular use for MailDex is to search within some email file attachments for a match to a text string.
After installing MailDex, you will need to create a MailDex project. You can have as many projects as you like, and projects can be created or deleted as necessary.
Projects make it easy for you to organize email content. For example, if you ware working on three different legal cases, you would want to keep email content separate and unmingled. In this case, create three different projects, and delete them when your work is completed.
After creating a project, you can add email content to it. MailDex begins indexing email content as soon as you add it to a project. Indexing usually doesn’t take very long. MailDex generally indexes at a rate of about 12,000 emails per minute, however the time will vary depending on whether emails are text, html, rich text, and whether there are parts of the email that are hosted remotely.
When MailDex has finished indexing your emails, you can begin to search them by going to the “Mail” tab.
The simplest way to search email for a string is to type in in the search box.
Simple search will look for your search term in the text of the emails. To search for text inside of email file attachments requires Advanced Search.
Click the “Advanced Search” icon from the MailDex search tab.
Here is where you can build complex searches based on a number of different matching or exclusionary criteria. You can also specify the content that MailDex will search, such as subject or sender fields, date ranges, matching AND or OR, and file attachment name, or file attachment content.
Save your Advanced Search settings for future use. Click “Find” and MailDex will search your email file attachments. Any hits on your search will appear in the email list.
If you have any questions about searching email file attachments with MailDex, please post them in the comments or use live chat on this web page to reach our support team. You can also call us directly by phone at +1-701-566-6731 x1
MailDex email management system by Encryptomatic LLC is a tool for accomplishing unique things with email that might otherwise require several different software packages. One of the many areas that MailDex shines is in converting email to PDF documents.
Because email messages can either be very simple text documents or very complex rich text formatted documents containing multiple file attachments, converting them to PDF has always held challenges for software that would attempt the job.
Different email-to-pdf projects have different requirements. For example, should email file attachments also be converted into the PDF image, or should they be embedded within the PDF? Will emails be converted to PDF individually, or in bulk? Should there be one PDF document per email, or is it important to store multiple emails in a single PDF file?
Be sure to think through and answer the above questions before beginning any email to PDF conversion project or purchasing software to perform the conversion.
Converting Emails to a Single PDF File
MailDex is often used to produce emails to PDF documents in different settings, including law offices.
One of the MailDex options included standard in MailDex is single PDF creation from multiple emails. MailDex handles this situation two different ways.
First, you can select multiple emails and convert them all at once to a single PDF file.
The second option is to add (or append) individual emails to an existing PDF document. For example, if you are searching or gather emails over a period of time and want to keep them together in single PDF file, this function would allow you continue to add them to the PDF document as your work progresses.
Lets examine how MailDex handles both of these situations.
Bulk Convert Email to Single PDF
Select the emails you want to convert.
Choose the Single PDF option from the export list, and start the conversion process.
Append an Email to a PDF Document
Another way to incorporate multiple emails into a single PDF document is to add them individually. This is done using MailDex’s “Add to PDF” function.
Select the email you want to add to a PDF.
Click “Add to a PDF File”
Choose the PDF file, and MailDex will convert the selected email and append it to the PDF file.
Pitfalls to Avoid in Email to Single PDF Production.
When customers have issues converting emails into a single PDF file, usually it is for one of these reasons.
Under resourced computer.
Not enough hard disk space
Trying to save too many emails to a single PDF
Try to be realistic. A single PDF document with even 100 emails can become quite large. If you are attempting to convert emails from a 25 GB Outlook PST file into a single document, re-think your strategy. Try to find ways to break it up into multiple smaller PDF files.
Also be aware of the resources on your computer. If you are trying to product emails to PDF on a 32-bit Windows XP computer with 2 GB of RAM and an old 50 GB IDE hard drive, you’re going to have problems. High amounts of RAM, 64 bit OS, and a solid state hard drive with ample available storage space will carry the project for you.
We are here to help!
If you have any questions about how MailDex can help you convert emails to a single PDF file before you begin your project, feel free to reach out to our support team for advice.