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Convert Emails to PDF Files with MailDex.

May 15, 2020October 22, 2022 Support TeamLeave a comment

MailDex software for Windows by Encryptomatic LLC helps you work productively with email production. Use MailDex to create indices of email messages. Search an index to discover relevant emails. Convert emails to into PDF documents. MailDex can convert emails to PDF in bulk or individually.

One of the things that MailDex does better than any other email-based production packages is accurately render emails into PDF documents.

MailDex provides numerous options that decide how emails are rendered, and how file attachments are handled.

With MailDex you can choose to convert common file attachments as part of the PDF document image, or embed the attachments within the PDF so they can be extracted later. Embedding email file attachments within the PDF improves transportability of the document and preserves the contextual relationship between the email message and the file attachment.

Supported Email to PDF Conversion Formats

PST to PDF

OST to PDF

OLM to PDF

EML to PDF

EMLX to PDF

MBOX to PDF

MSG to PDF

MHT to PDF

Email to PDF Conversion Options

Email to Single PDF

Multiple Emails to Single PDF

Multiple Emails to Multiple PDF’s

Email Attachment processing options include:

File attachments embedded within the PDF

Attachments converted into PDF image

Attachments extracted to a folder

Attachments ignored and not processed.
Only Extract attachments

Naming PDF Files

MailDex allows you to give a special naming convention to PDF documents created from emails. You can use many different portions of email metadata to provide a name scheme, including subject, sender, receiver, date, or even apply a sequential number.

MailDex gives you control over PDF naming.

Configuring PDF Page Size

MailDex gives full control over PDF document page size

By editing the export profile (for example Single PDF – Attachments Embedded), you can change the page width, height and orientation of the PDF document.

Create your own customized MailDex export profiles. For example, if you need PDF images that print to legal page size, simply change the page size to legal.

This video from our support team shows the process of converting email to PDF. Although it focuses on OLM to PDF, the process is the same while converting from of the supported email documents to PDF.

Exporting Emails to Files with a Custom Naming Scheme

December 3, 2019December 3, 2019 Support TeamLeave a comment

MailDex software by Encryptomatic LLC is a multi-format email viewer with indexing and conversion functionality.

You can use MailDex to create a searchable index of Outlook .pst, .ost, .msg, emails, as well as .mbox and .eml email files.

MailDex also lets you convert emails to PDF and other file formats. These files can be given a custom name that includes information from the email. For example, you may want the file name to include the email address of the sender, or the received date, or the subject.

MailDex setup page for creating a custom naming plan for exported email files. — MailDex lets you customize email file names during export operations.

To access this setting in MailDex, go to Export > Edit profiles.

Select ‘File Naming Schema.’ The ‘Export File Naming Schema Editor’ window will appear.

You can drag the elements into any order you wish. You can also add text directly to the element file.

Elements with a small down arrow on the right side can be clicked on to view additional settings.

Custom file naming schema for email with MailDex. Drag and drop elements. — MailDex Export File Naming Schema Editor.

When you have your naming scheme constructed as you want it, click OK to save.

Remember that file naming schema can be set for each export profile. You can have as many export profiles as you need.

For example, you could have a PDF export profile that always exports file names with the sender’s email address and sent date. You could also have another PDF export profile that exports files with the recipient’s email address and subject.

We hope this helps give you an idea of how to use MessageExport’s file naming capabilities. Let us know how MailDex helps you in your work, and how we can make it even better for you.

Saving Emails to a Single PDF Document with MailDex

March 28, 2019April 5, 2019 Support TeamLeave a comment

MailDex email management system by Encryptomatic LLC is a tool for accomplishing unique things with email that might otherwise require several different software packages. One of the many areas that MailDex shines is in converting email to PDF documents.

Because email messages can either be very simple text documents or very complex rich text formatted documents containing multiple file attachments, converting them to PDF has always held challenges for software that would attempt the job.

Different email-to-pdf projects have different requirements. For example, should email file attachments also be converted into the PDF image, or should they be embedded within the PDF? Will emails be converted to PDF individually, or in bulk? Should there be one PDF document per email, or is it important to store multiple emails in a single PDF file?

Be sure to think through and answer the above questions before beginning any email to PDF conversion project or purchasing software to perform the conversion.

Converting Emails to a Single PDF File

MailDex is often used to produce emails to PDF documents in different settings, including law offices.

One of the MailDex options included standard in MailDex is single PDF creation from multiple emails. MailDex handles this situation two different ways.

First, you can select multiple emails and convert them all at once to a single PDF file.

The second option is to add (or append) individual emails to an existing PDF document. For example, if you are searching or gather emails over a period of time and want to keep them together in single PDF file, this function would allow you continue to add them to the PDF document as your work progresses.

Lets examine how MailDex handles both of these situations.

Bulk Convert Email to Single PDF

How to convert many emails to a single PDF file with MailDex.

Select the emails you want to convert.

Choose the Single PDF option from the export list, and start the conversion process.

Append an Email to a PDF Document

Another way to incorporate multiple emails into a single PDF document is to add them individually. This is done using MailDex’s “Add to PDF” function.

Append a single email to a PDF file with MailDex.

Select the email you want to add to a PDF.

Click “Add to a PDF File”

Choose the PDF file, and MailDex will convert the selected email and append it to the PDF file.

Pitfalls to Avoid in Email to Single PDF Production.

When customers have issues converting emails into a single PDF file, usually it is for one of these reasons.

Under resourced computer.
Not enough hard disk space
Trying to save too many emails to a single PDF

Try to be realistic. A single PDF document with even 100 emails can become quite large. If you are attempting to convert emails from a 25 GB Outlook PST file into a single document, re-think your strategy. Try to find ways to break it up into multiple smaller PDF files.

Also be aware of the resources on your computer. If you are trying to product emails to PDF on a 32-bit Windows XP computer with 2 GB of RAM and an old 50 GB IDE hard drive, you’re going to have problems. High amounts of RAM, 64 bit OS, and a solid state hard drive with ample available storage space will carry the project for you.

We are here to help!

If you have any questions about how MailDex can help you convert emails to a single PDF file before you begin your project, feel free to reach out to our support team for advice.

Good luck with your project!